How to send Calendar SMS

In this guide, you will learn how to send a Calendar SMS using the Ozeki SMS Gateway. Calendar SMS messages are special message types that contain event invitations, allowing recipients to save scheduled appointments directly to their mobile calendar. This feature is especially useful for sending meeting reminders, appointment confirmations, or event invitations. The tutorial walks you through selecting the correct message type, configuring the calendar event details, and sending the SMS to your recipients.

What is Calendar SMS?

A Calendar SMS is a special type of text message that includes event details formatted as a calendar invitation. When a recipient receives a Calendar SMS, they can tap the message to save the event directly into their phone's calendar application. It contains information such as the date, time and description, making it a practical way to send appointments, meeting invites, or reminders.

When is it best to send a Calendar SMS?

Calendar SMS messages are best used when you want recipients to remember and attend scheduled events. Ideal scenarios include:

  • Sending meeting invitations to staff or clients
  • Appointment reminders for healthcare, beauty salons, or services
  • Webinar or online class notifications
  • Event announcements such as conferences or training sessions

How to send Calendar SMS (Quick Steps)

  1. Open Admin user
  2. Select message type
  3. Enter event details
  4. Send the SMS
  5. Confirm delivery

How to send a Calendar SMS in Ozeki SMS Gateway (Video tutorial)

In this video, you will learn how to compose and send a Calendar SMS using Ozeki SMS Gateway. The tutorial shows how to access the Admin user interface, switch the message type to "Calendar", and enter event-specific information like title, location, start time, and description. By the end of the video, you'll be able to send calendar-enabled SMS messages that your recipients can add directly to their phone’s calendar, making it ideal for reminders, meetings, and appointment scheduling.

Step 1 - Open Admin user

Go to the Ozeki SMS Gateway dashboard and open the Admin user interface. This user profile has the necessary permissions to send and manage message types, including calendar messages (Figure 1).

Open Admin user
Figure 1 - Open Admin user

Step 2 - Select "View message type" option

In the Admin user's interface, click on the "View message type" menu. This allows you to choose what type of SMS message you want to send (Figure 2).

Select View message type option
Figure 2 - Select "View message type" option

Step 3 - Select Calendar type

From the message type list, select "Calendar". This changes the message editor to include calendar-specific fields such as title, location, and time (Figure 3).

Select Calendar type
Figure 3 - Select Calendar type

Step 4 - Configure SMS settings

Fill in the required calendar details, such as description, start time, end time. These details will be embedded in the SMS so that recipients can save the event directly to their mobile calendar (Figure 4).

Configure SMS settings
Figure 4 - Configure SMS settings

Step 5 - Send calendar SMS

Enter the recipient’s phone number and click the Ok button. The message will be formatted as a calendar event and sent via SMS (Figure 5).

Send calendar SMS
Figure 5 - Send calendar SMS

Step 6 - Calendar SMS sent

After sending, you will receive a confirmation that the calendar SMS was successfully delivered. The recipient will see the event in their calendar app, ready to save (Figure 6).

Calendar SMS sent
Figure 6 - Calendar SMS sent

Conclusion

Sending Calendar SMS messages through the Ozeki SMS Gateway offers a highly effective and efficient method for ensuring your recipients receive and remember important scheduled events. This guide has demonstrated that by leveraging the specific "Calendar" message type, you can easily embed event details such as title, location, start time, and description directly into an SMS.

This practical feature streamlines the process of sending out meeting invitations, appointment reminders, webinar notifications, and event announcements, allowing recipients to instantly add these details to their mobile calendars. The clear, step-by-step process outlined in this guide, from opening the Admin user interface to confirming delivery, makes it straightforward for anyone to utilize this powerful communication tool and improve event attendance and organization.

Learn about other SMS message formats and make your communication with your customers and employees more efficient.

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